Submission Procedures

Entry limit: Entrants may submit up to THREE entries in all (across one or more categories).

You cannot enter the same story or stories in two different categories, nor may you enter a story both as an individual entry and as part of a group of stories.

Translations:  If the submitted work was published or broadcast in a language other than English, you must provide an English translation. See the online FAQ for further discussion.

Access to entries: If a print outlet has a pay wall or limited access (such as no more than five free stories per month), the entrant must provide story PDFs for screeners and judges in addition to any links. For broadcast entries, you must ensure that Dropbox links or other storage links (and their passwords) do not expire during the screening and judging period (16 August 2017 to 30 October 2017). 

Print Entries

Each entry can be any of the following:

  • A single article.

  • Up to three articles from a thematic series, each clearly designated as part of a series. At least two of the parts must have been published during the contest year. For series with more than three parts, enter only three for judging.

  • A group of three unrelated articles (see online FAQ for more discussion).

Submit a PDF (up to 10MB in size) of the published story, showing that it appeared in print. The PDF should show the name of the publication, author byline and date of publication. If the PDF is not easily readable, also provide a link to an online version of the story. If there are changes in content between the printed and online versions, please identify them in the "special instructions" box or in a note to sja@aaas.org.

The cover date on the issue in which an article appears will be considered the date of publication.

Broadcast Entries

The original broadcasts must have aired during the contest year.

Audio (Radio or Podcasts)

Entries in the audio category may consist of either a single story; an entry of three unrelated stories; or a thematic series (submit no more than three parts of the series for judging).

Submit a link to an MP3 file of the radio broadcast or podcast. The MP3 file must be accessible throughout thescreening and  judging period — 16 August 2017 to 30 October 2017 — either through an active URL or an archived link.

Additionally, please upload a text version of the audio transcript or submit a link where judges can read the transcript online.

Television (Two sub-categories)

Spot News/Feature Reporting: A single segment or series not to exceed 20 minutes

In-Depth Reporting: Programs or segments of more than 20 minutes

An eligible entry for each television award may consist of a single story; a thematic series (submit no more than three parts for judging); or three unrelated stories.

Submit an online link to a video of the television broadcast. The file must be hosted either on YouTube, Vimeo or Dropbox. Do not provide any other links that will require an automatic download. The video file must be freely accessible throughout the screening and judging period —August 15, 2017 to October 30, 2017 —either through an active URL or an archived link. Additionally, please upload a text version of the TV broadcast transcript or online video transcript. You may also submit a link where judges can read the transcript online.

Online Entries

Entries may consist of either a single story; no more than three parts of a thematic series; or a group of three unrelated stories. Entries can come from a variety of digital sources: newspaper, radio, television and online-only sites. You may enter a story in the print category or online category but not both.

Submit a link to the entry material. The online pages should be accessible throughout the judging period — 16 August 2017 to 30 October 2017 — either through an active URL or an archived link.

Children’s Science News

Work distributed via any medium — print, broadcast or online — is eligible for the prize. It recognizes excellence in reporting news on science for children, including young teens up to age 14.

Entries will be accepted across all categories: large newspapers, small newspapers, magazines, television, audio and online.

Please follow the print, broadcast or online submission procedures and rules described above. As with the other awards, entries may consist of an individual item, a series (with up to three segments submitted for judging), or a group of three unrelated items.